Here's a piece of advice for anyone who is participating in any kind of LJ/IJ/DW based fest at any time of the year: when you email the mods, include your journal user ID, especially if your user ID isn't the same as your email address.
If your email address is the same as your journal ID, it makes things a little easier, but it would still be nice to include your ID nonetheless.
Here's the thing. Unless you communicate via email with the mods outside of the fest enough that it's reasonable to assume they know to associate that email address with you, chances are the mods will have no clue who's emailing them and will have to take the extra step of consulting a spreadsheet in order to figure it out.
When a fest mod is juggling 30+, 40+, 50+, or more fest participants, they are
not going to remember who everyone is. They might not know you, they might not interact with you outside of the fest, or they might not remember. There are people who have participated in Snupin Santa just about every year, and I still wouldn't know them from an email address alone, much less know all the new people who rotate in and out each year.
So if a fest mod asks you to include your user ID and/or the name of your recipient in your emails, please try to remember to do it. It's not just a busy-work request; it can save the mod a little extra time (and let's be honest: a little extra irritation) if they know who they're dealing with straight-away instead of having to look it up. Trust me, trawling through a spreadsheet and looking for one person's email address out of 50-60 (or more) names is a pain in the ass.
This entry was originally posted at http://scribbulus-ink.dreamwidth.org/518068.html. It's cross-posted to LJ and IJ, and comments are enabled at all three journals.